Accounts fill at different speeds.
The last pickup, service cadence, and expected quantity help shape the next visit.
Used cooking oil software
Send trucks to oil. Not just addresses.
Plan restaurant pickups around expected gallons, truck capacity, and offload returns, with the collection record close at hand.
- Month-to-month
- No setup fee
- No per-seat fees
How capacity works
Every stop adds to the load.
Plan the unload before the truck runs out of room, then start the next load with the return already accounted for.
LOAD THROUGH THE DAY2,000 gal capacity
Choose a stop to see the load change.
TRUCK CAPACITY
1,600/ 2,000 gal
20% capacity remaining
Plan the unload before capacity runs out.
Pick up. Unload. Keep going.Example quantities · not a product screenshot
The shape of your day
A pickup is only useful when there is oil to collect.
The truck fills across the route.
Each collection uses capacity that the remaining stops still need.
The record needs to come back.
Actual quantities, container condition, and service exceptions belong to the account.
From the office to the field
The route is only the beginning.
Keep the schedule, the service, and the record connected across your operation.
Capacity planning
Put the offload in the route.
Select the stops that belong in the cycle. Build routes around expected gallons, usable truck capacity, service time, driver availability, road and site restrictions, and the depot or offload return.
- Set a capacity for each truck in gallons, pounds, or the unit your operation uses.
- Keep different limits and operating rules on different trucks.
- Add the depot or offload facility as part of the route rather than an improvised detour.
- Flag work that would push a truck over its planned limit so the dispatcher can move it, split it, or add a return.
- Balance routes by workload and constraints—not stop count alone.
- Re-plan the remaining work when actual gallons or an urgent pickup changes the day.
Recurring pickups
Keep the pickup cycle connected.
Keep used cooking oil accounts, service history, and recurring work in view.
- Weekly, biweekly, monthly, and custom recurring schedules
- Last completed service and actual quantity on the account
- Container size, site type, service window, and access rules
- Overdue and unscheduled work visible in the job tray
- Custom views for accounts that repeatedly come in light, run hot, or need review
- Workflow rules that can flag repeated expected-versus-actual gaps for the office
Daily dispatch
One board for the working day.
Assign the work from one board. Review AI recommendations, catch double-bookings and travel-impossible assignments, move urgent pickups without rebuilding the whole day, and push the updated route to the driver.
- See scheduled, unscheduled, overdue, and in-progress work from one board.
- Match jobs to trucks and drivers by capacity, location, availability, workload, equipment, service area, and the rules you configure.
- Review confidence-scored AI recommendations and the reason behind them.
- Catch overlaps, impossible travel, and time-window conflicts before the route is sent.
- Move a stop between drivers and push the update to the driver app.
- Re-optimize the remaining work while preserving the records attached to every stop.
- Track route progress, live location, completed work, skipped stops, and exceptions as the day unfolds.
Driver records
Bring the record back with the load.
Give the driver the stop order, navigation, gate codes, container details, customer notes, and required job form. Capture the actual quantity, photos, signature, condition, and exception while the truck is still at the site.
- Assigned route, stop order, customer details, access notes, and navigation
- Custom job forms for actual quantity, container condition, contamination notes, meter or ticket references, and exceptions
- Timestamped, geotagged photos, signatures, and driver notes
- Proof attached to the customer, job, visit, and container record
- Failed and skipped stops logged with a reason, visible to dispatch the moment they happen—a dry stop becomes data instead of a mystery
- Offline route work that syncs when the driver is back in range
- Route updates from dispatch without a separate group text
More for your office and service records
Account and container records
Keep the site details with the work.
- Customers, restaurant groups, locations, contacts, jobs, and visits
- A record for each container with its ID, size, type, status, placement, and photos
- Deployment, move, swap, repair, recovery, and retirement history
- Gate codes, access windows, keys, hose requirements, and site-specific instructions
- Expected quantity, completed pickup history, condition notes, and service exceptions
- Custom fields, stages, views, and rules that match the way your company names and manages the work
Billing and accounting
Carry completed work into the office.
Keep the completed-service record attached to the account and container. Carry job information into invoicing, sync invoices and payments with QuickBooks, and use the actual pickup history to improve the next cycle’s cadence and route plan.
- Store account-specific terms, price references, container details, and quality notes in custom records.
- Carry completed job information and line items into an invoice.
- Build estimates and invoices from completed work and a price book that handles paid, free, and charged accounts side by side.
- Collect signatures and attach supporting documents.
- Sync invoices and payments with QuickBooks.
- Support recurring invoices, stored payment methods, and automatic payment workflows where configured.
- Export the underlying route, job, and service data for reconciliation or downstream reporting.
Reports
Review the recorded work.
- Proof-of-collection reports with quantities, photos, timestamps, and signatures
- Missed- and skipped-stop reports so dry stops and failed visits stop disappearing
- Service-history reports per customer, generator, or container—the paperwork that answers an auditor’s or account’s question in minutes
- Truck utilization, route completion, and driver activity, filterable by branch or territory
- Exports to CSV and Excel for anything the spreadsheet still needs to do
Customer communication
Keep the customer informed.
- Automated email and SMS reminders before a scheduled pickup
- On-the-way messages and customer tracking links
- Confirmation after the work is completed
- Templates that use the account and job context already in DynoRoute
- Two-way communication logged on the customer record
- Passwordless customer access to appointments, estimates, invoices, and payment actions
- Workflow-triggered follow-up for missed, disputed, or rescheduled service
A connected workflow
The job moves forward. The record stays whole.
Schedule
Set a recurring pickup cadence for each restaurant or generator. Keep the container, last service, access window, site instructions, expected quantity, and customer commitment on the account—not in a planner’s memory. Where tanks already carry fill-level sensors, DynoRoute collects those readings into the account through its API and webhooks—live levels where you have sensors, pickup history where you don’t.
Plan
Select the stops that belong in the cycle. Build routes around expected gallons, usable truck capacity, service time, driver availability, road and site restrictions, and the depot or offload return.
Dispatch
Assign the work from one board. Review AI recommendations, catch double-bookings and travel-impossible assignments, move urgent pickups without rebuilding the whole day, and push the updated route to the driver.
Run
Give the driver the stop order, navigation, gate codes, container details, customer notes, and required job form. Capture the actual quantity, photos, signature, condition, and exception while the truck is still at the site.
Close out
Keep the completed-service record attached to the account and container. Carry job information into invoicing, sync invoices and payments with QuickBooks, and use the actual pickup history to improve the next cycle’s cadence and route plan.
For the questions in between
Work through the details.
Practical guides for the routes, records, and decisions that shape your working day.
Comparison
Best used cooking oil collection software
Route planning
Cooking oil collection route planning: the complete operator workflow
Pickup frequency
Used cooking oil pickup frequency: service intervals that never slip
Stops per route
How many restaurant stops per oil route?
Dispatch
Dispatching UCO collection trucks: send trucks to oil, not addresses
Containers
Used cooking oil container tracking
Weights and rebates
UCO pickup weights and rebate records
Theft
Used cooking oil theft: how collectors catch it in the route data
Route planning
Capacity-based route planning
Related software
Grease trap software
What is used cooking oil collection software?
Used cooking oil collection software helps UCO collectors schedule recurring restaurant pickups, decide which containers belong on a route, plan around truck capacity and depot returns, dispatch drivers, capture pickup quantities and proof, manage container and customer records, communicate with accounts, and carry completed work into billing.
How is UCO route software different from a standard route optimizer?
A standard route optimizer usually sequences a fixed list of addresses. UCO route software must help decide which containers are ready, estimate what they may yield, keep the load within the truck’s usable capacity, include offload returns, and preserve the pickup record. The strongest route is not always the shortest one.
Can DynoRoute schedule UCO pickups without tank sensors?
Yes. Start with recurring schedules, container capacity, last-service dates, measured pickup history, and conservative expected quantities. Sensors can improve visibility on selected accounts, but they are not required to use DynoRoute. Existing readings can be connected through an API, webhook, or configured integration.
Does DynoRoute track used cooking oil containers?
Yes. Containers can be managed as assets with custom fields for ID, size, type, placement, status, ownership or custody, photos, access instructions, service history, and other details your operation needs. Moves, swaps, repairs, recoveries, and retirements can stay attached to the container record.
Can drivers record gallons and proof of pickup?
Yes. The driver app supports custom job forms, notes, signatures, and timestamped, geotagged photos. Drivers can capture the actual quantity, container condition, ticket or meter reference, and exception at the stop, then sync the record when connectivity returns.
Does DynoRoute calculate restaurant rebates?
DynoRoute can store account-specific terms, pickup quantities, quality notes, custom fields, and invoice line items so the inputs stay connected. Your contract and official measurement method still govern the settlement. DynoRoute is not a certified meter, scale, oil marketplace, or dedicated commodity-settlement engine.
7 more questions
Does DynoRoute provide RIN or LCFS traceability?
Not as a native, purpose-built provenance product. DynoRoute keeps the operational record—account, container, time, place, driver, quantity, photos, and destination fields you configure—and can exchange data through integrations, APIs, and webhooks. Collectors who need ready-made RIN or LCFS validation should use a specialist system for that requirement.
Does DynoRoute generate manifests or regulatory forms?
No. DynoRoute keeps the operational records—who, where, when, how much, with photos and signatures—and produces service-history and proof-of-collection reports and exports from them. Jurisdiction-specific manifest forms are not generated by DynoRoute; collectors who need them should keep their current process or a specialist tool for that piece, fed by DynoRoute’s records.
Is used cooking oil the same as waste oil?
Not in the regulatory or operating sense used on this site. UCO is vegetable or animal oil that has finished its useful life as a cooking ingredient. The US EPA’s federal used-oil definition covers petroleum-based or synthetic oils and explicitly excludes vegetable and animal oils. State and local rules for UCO still apply, so confirm the requirements in every area where you collect.
Does DynoRoute connect with QuickBooks?
Yes. Completed jobs can carry their service information into invoices, and invoices and payments can sync with QuickBooks. The goal is to keep the pickup record, customer account, invoice, and payment connected without re-entering the same work in separate systems.
How much does used cooking oil collection software cost?
DynoRoute offers flat monthly plans with usage credits and no per-seat fees. Book a 30-minute intro call to discuss your routing needs and get a quote. Plans are month-to-month with no setup fee.
How long does it take to get started?
Most setup is operational: import customers and jobs, define trucks and capacity, add depot locations, set recurring schedules, map container fields, and choose what drivers must capture. DynoRoute supports CSV and Excel imports and can be live in days. Start with one real route and expand after the workflow holds.
Is DynoRoute for restaurants looking for an oil pickup company?
No. DynoRoute is software for the companies that collect and transport used cooking oil. A restaurant or commercial kitchen looking for a pickup provider needs a local UCO collector, not collection-fleet software.
Your next stop
Let’s talk through a real working day.
Bring your routes, your constraints, and your questions. We’ll talk through fit and pricing in a 30-minute intro call.
Book an intro call 30 minutes · Your operation · Your questions