Readiness varies by generator.
Tank details, pickup history, and account instructions shape which stops belong in the cycle.
Waste oil collection software
Plan the load. Not just the stops.
Connect generator readiness, truck capacity, receiving stops, and pickup records across your waste oil operation.
- Month-to-month
- No setup fee
- No per-seat fees
How capacity works
Every stop adds to the load.
Plan the unload before the truck runs out of room, then start the next load with the return already accounted for.
LOAD THROUGH THE DAY2,500 gal capacity
Choose a stop to see the load change.
TRUCK CAPACITY
2,000/ 2,500 gal
20% capacity remaining
Plan the unload before capacity runs out.
Pick up. Unload. Keep going.Example quantities · not a product screenshot
The shape of your day
The right route starts with the load.
Receiving constraints affect the day.
The route has to fit the truck and the facility that takes the load.
Every pickup needs a clear record.
Keep quantities, material notes, supporting files, and exceptions attached to the job.
From the office to the field
The route is only the beginning.
Keep the schedule, the service, and the record connected across your operation.
Capacity planning
Put the offload in the route.
Select the tanks that belong in the cycle. Build routes around expected gallons, usable truck capacity, pumping time, generator windows, driver availability, vehicle restrictions, material fields, and the receiving or offload facility.
- Set a capacity for each truck in gallons, pounds, or the unit your operation uses.
- Keep different limits, vehicle settings, and route rules on different trucks.
- Hold overflow work for review instead of forcing it into an impossible route.
- Use different start and end locations when the receiver is not the home branch.
- Include receiving, transfer, processing, or offload stops with their travel and service time.
- Add a second trip or re-plan the remaining work when actual gallons change the day.
- Balance routes by workload and constraints—not stop count alone.
Recurring pickups
Keep the pickup cycle connected.
Keep waste oil accounts, service history, and recurring work in view.
- Weekly, biweekly, monthly, and custom recurring schedules
- Tank size, last service, actual quantity, threshold, and expected quantity
- Views for due, overdue, unscheduled, low-yield, high-variance, and review accounts
- Workflow rules that surface repeated expected-versus-actual gaps
- Existing sensor readings collected through API, webhooks, or a configured integration
- The same route, proof, customer, and billing workflow with or without a sensor
Daily dispatch
One board for the working day.
Assign work from one board. Review confidence-scored AI recommendations, catch impossible assignments, insert a nearly full tank without losing the day, and push the revised route to the driver. The operator retains the final material and receiver decision.
- See scheduled, unscheduled, overdue, and in-progress work from one board.
- Match jobs to trucks and drivers by capacity, location, availability, workload, equipment, service area, and the rules you configure.
- Review confidence-scored AI recommendations and the reason behind them.
- Catch overlaps, impossible travel, and time-window conflicts before the route is sent.
- Move a stop between drivers, add or remove in-transit work, and re-optimize the remainder.
- Push the updated stop order and generator context to the driver app.
- Track live location, route progress, dry stops, failed visits, and exceptions.
Driver records
Bring the record back with the load.
Give the driver the stop order, navigation, tank location, generator contact, access notes, expected material, and required job form. Capture the actual quantity, date, signature, photos, ticket or meter reference, condition, and exception at the site.
- Route, stop order, navigation, generator details, tank location, access instructions, and site contact
- Material stream, actual quantity, condition, contamination notes, and ticket, meter, dip, test, or sample references
- Generator, address, EPA ID where applicable, acceptance date, and dated signature
- Timestamped, geotagged photos, driver notes, and attached documents
- Failed, skipped, rejected, and dry stops with a reason visible to dispatch
- Receiving facility, delivered quantity and date, receiving EPA ID, and signature where required
- Offline completion that syncs when connectivity returns
More for your office and service records
Account and container records
Keep the site details with the work.
- Customers, generator locations, contacts, jobs, visits, and service agreements
- Tanks, drums, IBCs, pumps, and related assets with ID, type, size, status, placement, custody, and photos
- Deployment, move, swap, repair, recovery, and retirement history
- Used motor oil, hydraulic oil, transmission fluid, metalworking fluids, and adjacent services as visible records
- Antifreeze, oily water, filters, solvents, and other streams kept separate from used oil
- Tank location, hose distance, pumping notes, access windows, expected quantity, history, and exceptions
- Paid, free, or charged account terms plus the price references the office needs
- Inventory, warehouse, transfer, vendor, and purchase-order records where the operation uses them
Billing and accounting
Carry completed work into the office.
Keep the receiving facility, delivered quantity, delivery date, signature, and related document on the same operating trail. Carry completed work into invoicing and QuickBooks, export the records other systems need, and use actual pickup history to review the next cycle.
- Store account-specific terms, price references, container details, and quality notes in custom records.
- Carry completed job information and line items into an invoice.
- Build estimates and invoices from completed work and a price book that handles paid, free, and charged accounts side by side.
- Collect signatures and attach supporting documents.
- Sync invoices and payments with QuickBooks.
- Support recurring invoices, stored payment methods, and automatic payment workflows where configured.
- Export the underlying route, job, and service data for reconciliation or downstream reporting.
Reports
Review the recorded work.
- Acceptance and delivery history with configured party, ID, quantity, date, and signature fields
- Proof-of-collection reports with photos, timestamps, notes, and supporting documents
- Missed, failed, rejected, skipped, and dry-stop reports
- Generator, customer, tank, and service-history reports
- Route completion, truck utilization, driver activity, and actual-path reports
- Vehicle document-expiry tracking where configured
- CSV and Excel exports for regulators, customers, processors, accounting, and specialist systems
Customer communication
Keep the customer informed.
- Automated email and SMS reminders before a scheduled pickup
- On-the-way messages and customer tracking links
- Completion, missed-service, and rescheduling messages
- Two-way email, call, SMS, and WhatsApp communication logged where configured
- Templates using customer, generator, and job context
- Passwordless access to appointments, estimate approvals, invoices, payments, and rescheduling
- Online booking or intake steps with configured questions and service-area checks
- Workflow follow-up for rejected loads, disputed quantities, expiring documents, or rescheduled visits
A connected workflow
The job moves forward. The record stays whole.
Schedule
Set a recurring cadence for each generator. Keep the tank or drum, last pickup, access window, expected quantity, material stream, customer commitment, and account terms on the stop—not in a representative’s memory. Existing fill-level readings can enter through API and webhooks, while measured pickup history keeps non-sensor accounts useful.
Plan
Select the tanks that belong in the cycle. Build routes around expected gallons, usable truck capacity, pumping time, generator windows, driver availability, vehicle restrictions, material fields, and the receiving or offload facility.
Dispatch
Assign work from one board. Review confidence-scored AI recommendations, catch impossible assignments, insert a nearly full tank without losing the day, and push the revised route to the driver. The operator retains the final material and receiver decision.
Collect
Give the driver the stop order, navigation, tank location, generator contact, access notes, expected material, and required job form. Capture the actual quantity, date, signature, photos, ticket or meter reference, condition, and exception at the site.
Deliver and close out
Keep the receiving facility, delivered quantity, delivery date, signature, and related document on the same operating trail. Carry completed work into invoicing and QuickBooks, export the records other systems need, and use actual pickup history to review the next cycle.
For the questions in between
Work through the details.
Practical guides for the routes, records, and decisions that shape your working day.
Comparison
Best waste oil collection software
Pickup scheduling
Waste oil pickup scheduling: time pickups to fill cycles
Route planning
Planning waste oil routes for garages, dealerships, and fleet shops
Dispatch
Dispatching waste oil trucks: the five-check test for same-day pickups
Route planning
Capacity-based route planning
Related software
Grease trap software
What is waste oil collection software?
Waste oil collection software helps used-oil haulers schedule recurring pickups, decide which generator tanks belong on a route, plan around truck capacity and receiving facilities, dispatch drivers, capture pickup and delivery records, manage tanks and customer accounts, produce reports, communicate with generators, and carry completed work into billing.
Who is this page for?
This page is for companies that collect petroleum-based or synthetic used oil from garages, dealerships, fleet-maintenance facilities, industrial sites, and similar generators. It is not for a garage looking to book one pickup and it is not the software category for restaurant used cooking oil collection.
Is waste oil the same as used oil?
The terms are often used loosely, but the US EPA’s regulatory term is used oil: petroleum-based or synthetic oil that has been used and contaminated by physical or chemical impurities. Vegetable and animal oils are excluded from that federal used-oil definition. This page uses waste oil because collectors search for it, while using used oil when referring to 40 CFR Part 279.
How is waste oil route software different from a standard route optimizer?
A standard optimizer usually sequences a fixed list of addresses. Waste-oil route software must also help choose which tanks are ready, estimate expected gallons, keep the route inside usable truck capacity, place the receiving or offload stop, preserve generator and tank history, and carry pickup and delivery records into reporting and billing.
Can DynoRoute use readings from waste-oil tank sensors?
Yes, when readings are connected through DynoRoute’s API, webhooks, or a configured integration. They can be stored on the generator or tank record beside pickup history and used in views and workflows. DynoRoute does not make or install sensor hardware, claim a ready-made named-vendor integration, or provide automatic fill forecasting out of the box.
Can DynoRoute schedule pickups without tank sensors?
Yes. Use recurring cadences, tank size, last-service dates, actual pickup history, expected quantities, access windows, and conservative thresholds. Sensors can sharpen visibility on selected high-volume or variable tanks, but they are not required for the route, driver, record, or billing workflow.
10 more questions
Does DynoRoute track tanks, drums, and generator locations?
Yes. Configure assets and records for tanks, drums, IBCs, pumps, and other equipment with the ID, type, size, placement, status, ownership or custody, photos, access instructions, and service history your operation needs. Keep one billing customer connected to multiple generator locations and assets.
Can DynoRoute keep different waste-oil material streams separate?
DynoRoute can store material, tank, compartment, equipment, contamination, and receiver information in custom records and job forms so dispatch and the driver can see it. It does not test materials or certify compatibility. Your trained operator and receiving facility decide what the truck may accept and which streams must remain separate.
What used-oil records can drivers capture?
Custom forms can capture the generator or providing party, address, EPA ID where applicable, material, quantity, acceptance date, dated signature, photos, notes, and ticket or meter reference. A receiving step can capture the facility, EPA ID, delivered quantity, delivery date, signature, and supporting documents. Offline records sync when connectivity returns.
Does DynoRoute make a waste-oil hauler compliant with 40 CFR Part 279?
No software can replace the operator’s legal, training, testing, permit, transport, storage, and destination responsibilities. DynoRoute provides configurable forms, records, signatures, reports, exports, document tracking, and workflows that can support your approved process. The federal rule, state program, local authority, contracts, and material determine what is required.
Does DynoRoute generate used-oil manifests or regulatory forms?
No. DynoRoute does not generate a universal or jurisdiction-specific manifest out of the box. It keeps the operational fields and proof you configure and can produce reports and exports from them. If a regulator, customer, processor, or specialist system requires a particular form, keep that approved process and feed it with records captured in DynoRoute.
How does waste-oil billing work when money moves in different directions?
DynoRoute can store whether an account is paid, free, or charged, along with price references, material, actual quantity, quality notes, and service line items. Chargeable work can flow into invoices and QuickBooks; pickup data can be exported for generator payments or commodity settlement. DynoRoute is not a native oil-trading or accounts-payable settlement engine.
Does DynoRoute connect with QuickBooks?
Yes. Completed jobs can carry service information into invoices, and invoices and payments can sync with QuickBooks. The goal is to keep the customer, generator, pickup, chargeable service, invoice, and payment connected without re-entering the same work in separate systems.
How much does waste oil collection software cost?
DynoRoute offers flat monthly plans with usage credits and no per-seat fees. Book a 30-minute intro call to discuss your routing needs and get a quote. Plans are month-to-month with no setup fee.
How long does it take to get started?
Import customers, generator locations, jobs, and assets; add truck limits and receiver locations; set recurring schedules; map tank and material fields; choose what drivers must capture; and connect existing readings if the pilot needs them. DynoRoute supports CSV and Excel imports and can be live in days.
Is DynoRoute for garages looking for a waste-oil pickup company?
No. DynoRoute is software for the companies that collect and transport used oil. A garage, dealership, fleet shop, or industrial generator looking for a pickup provider needs a licensed local used-oil collector, not fleet software.
Your next stop
Let’s talk through a real working day.
Bring your routes, your constraints, and your questions. We’ll talk through fit and pricing in a 30-minute intro call.
Book an intro call 30 minutes · Your operation · Your questions